These days, teams can include people working in your office or on the other side of the world. But collaboration is tough, even if everybody’s in the same building. Factor in differences in work styles, priorities, collaboration tools, and time zones, and even the best team can struggle to work together effectively. Work documents, meeting notes, and creative ideas get buried on individual laptops. Wasted efforts and miscommunications bog people down and frustrate everybody.
With Evernote Teams, your teams can share collective knowledge, workflows, and project-related documents anywhere they need to work. With dedicated spaces and notebooks, even the most distributed teams can stay in sync and get more done. Multi-device note sync in the cloud means one person can begin a note on their phone, add to it on their laptop, and collaborate on the same note with a teammate on the other side of the globe.
Cloud collaboration uses software and information stored on the web, rather than locally on each team member’s computer. This allows your team to easily share ideas and work on the same documents no matter where they’re working from.
Cloud-based collaboration software emerged in the wake of mobile computing, the increasing use of personal devices for business tasks, the rise of instant messaging and social media as work tools, and growing confidence in the security of cloud-based services. In many industries today, cloud collaboration is simply business as usual—and necessary to growth and success.
In general, cloud collaboration combines centralized document storage with access control, as well as document creation and editing tools. Compared with analog or purely on-premises collaboration tools, cloud solutions enable all kinds of teams to work together in a more fluid and effective way.
Regardless of where people are in the world or when they need to work, team collaboration via the cloud offers advantages that help everyone work together seamlessly:
24/7/365 access
Cloud collaboration tools make shared documents available at all times—whether a team member is traveling, working from home, needing a flexible schedule, or catching up on the weekend.
Most up-to-date versions
Changes made to documents used in cloud collaboration are automatically updated, ensuring the most recent version is always accessible to all stakeholders.
Improved productivity
By reducing the friction caused by time zones and geography, the best cloud collaboration software helps teams work more efficiently.
Easier collaboration for even the largest groups
The more people you add to the mix, the more complex teamwork gets. Effective cloud collaboration tools keep it simple, enabling everyone to stay on the same page with the most up-to-date information.
Give your teams a centralized business collaboration hub where everyone can see the latest updates, access the most current versions of every document, and share their work and ideas. Evernote’s highly flexible customer experience lets each team connect and share in whatever way is best for them. It’s also incredibly adaptable to different industries and workflows—including sales, design and marketing, customer relationship management (CRM), and many more.
Communication
Whether they’re in the office, in the field, or working from home, even the most far-flung teams can stay in touch via spaces, notebooks, and shared notes. Contractors and outside contributors can be looped in where appropriate, without the need to onboard them fully into your primary business systems. Pinned notes and ‘What’s New’ within team spaces make sure everybody sees the latest updates, project status, and to-do lists. Even contributors working offline can make changes or add new documents.
Project management and task tracking
Keep everyone on task with a simple to-do list within a shared note. Get organized and assign jobs using our Areas of Responsibility or Project Overview templates. (You can even get super detailed with the Eisenhower Matrix template.) Every time a checklist or project note gets updated, the note shows up under ‘What’s New’ in the relevant space, so everybody can track progress.
Evernote Teams also lets you create your own workflow tracking system in any way that suits your team. You can tag notes and update document naming to indicate project stages (Urgent, On Hold, In Progress, etc.). Or just move notes from one space or notebook to another to indicate a change in status. This flexibility lets you tailor project management and task tracking to your specific needs and circumstances—and change them as your needs evolve.
File Storage
Evernote Teams gives you plenty of space for file storage, with 20GB of monthly uploads plus an additional 2GB per user across your company or organization account.
Integrations
Acting as a lightweight collaboration hub, Evernote Teams plays well with others across your technology stack. Access, create, search, and edit notes within Salesforce and Microsoft Teams. Create notes from emails and attachments, and share existing notes from within Gmail and Outlook. Drop Google Drive files into Evernote and access them directly within your notebooks and spaces. Turn Slack messages into notes so you can share them with your team, and access notes right from Slack without switching apps.
Security
The datacenter that manages Evernote data is SAS 70 (Type II) and SSAE16 SOC-1 (Type 2) certified. For access control, Evernote uses Security Assertion Markup Language 2.0 (SAML 2.0) to enable Single Sign-On (SSO). Our SSO implementation integrates easily with any large identity provider that supports SAML 2.0. We also support ADFS. Evernote Teams connects with your current Active Directory or LDAP solution, letting you invite or remove users right from within your existing administrative console. Admins can also view and manage users within our solution, and review team member note access and activity to make sure everyone has the right level of access for their roles.
Put your team’s work all in one place so you can stop hunting for info and start getting time back.
Always have access so you can work from anywhere—at the office, on the go, or offline.
Share ideas and updates with your team as your projects evolve so everyone always has the latest info.
Organize your team's way, setting up workspaces and sharing permissions however works best for you.
